Learn How to Add Email Signature to Current VBA Code

Adding email signature to current VBA code in Excel formula is a way of inserting your default Outlook signature into an email that you send from Excel using VBA. This can be useful if you want to automate some emails using Excel data and keep your signature consistent. However, this is not a straightforward task, as simply overwriting the .HTMLBody property of the MailItem object will delete the signature. There are several methods to solve this problem, such as:

• Using the .Display method to fully create the MailItem object and then save the contents of .HTMLBody to a string variable before modifying it.
• Using the GetInspector property to access the WordEditor object and then insert the email body as HTML.
• Using the RDOAccount object from the Redemption library to access the ReplySignature and NewSignature properties.
• Using the FileSystemObject to read the signature file from the MicrosoftSignatures folder and then append it to the email body.

To write the formula in Excel, you need to use the CreateObject function to create an instance of the Outlook.Application object and then use its methods and properties to create and send the email. For example, the following code will create a new email with the default signature and display it:

Sub Send_Email_With_Signature ()
  Dim OutApp As Object
  Dim OutMail As Object
  Dim Signature As String
  
  Set OutApp = CreateObject ("Outlook.Application")
  Set OutMail = OutApp.CreateItem (0)
  
  With OutMail
    .Display 'This will create the signature
    Signature = .HTMLBody 'This will save the signature
    .To = "recipient@example.com"
    .Subject = "Test email with signature"
    .HTMLBody = "This is the email body" & Signature 'This will insert the email body and the signature
  End With
  
  Set OutMail = Nothing
  Set OutApp = Nothing
End Sub

The basic theory behind this code is that you are using the Outlook.Application object to interact with Outlook and create an email. The Outlook.Application object has a CreateItem method that returns a MailItem object, which represents an email message. The MailItem object has various properties that you can use to set the recipient, subject, body, and attachments of the email. The MailItem object also has a Display method that shows the email on the screen. When you use the Display method, the default signature is automatically inserted into the email. You can then use the HTMLBody property to get or set the HTML content of the email. By saving the HTMLBody property to a string variable, you can preserve the signature and then add your own email body to it.

The procedure to add email signature to current VBA code in Excel formula is as follows:

• Create an instance of the Outlook.Application object using the CreateObject function.
• Use the CreateItem method of the Outlook.Application object to create a MailItem object.
• Use the Display method of the MailItem object to show the email on the screen and create the signature.
• Use the HTMLBody property of the MailItem object to save the signature to a string variable.
• Modify the HTMLBody property of the MailItem object to insert your own email body and the signature.
• Use the Send method of the MailItem object to send the email or the Close method to close it.

To make a comprehensive explanation including the basics, you need to explain the following concepts:

• What is VBA and how to use it in Excel.
• What is Outlook and how to use it to send emails.
• What is an email signature and how to create and customize it in Outlook.
• What are the advantages and disadvantages of adding email signature to current VBA code in Excel formula.
• What are the alternative methods and tools to achieve the same goal.

To make a scenario to give a detailed example with real numbers, you can use the following:

• Suppose you have a list of customers in Excel and you want to send them a personalized email with their invoice attached. The email should include your default Outlook signature with your name, title, and contact information.
• You have the following data in Excel:

• You have the following signature in Outlook:

<p>Best regards,</p>
<p><strong>John Doe</strong></p>
<p>Sales Manager</p>
<p>Phone: 123-456-7890</p>
<p>Email: john.doe@company.com</p>
<p><img src="logo.png" alt="Company Logo"></p>

• You want to use the following email template:

<p>Dear {Customer Name},</p>
<p>Thank you for your business with us. Please find attached your invoice for the amount of ${Invoice Amount}.</p>
<p>Please make the payment within 30 days of the invoice date. If you have any questions or concerns, please do not hesitate to contact me.</p>
<p>{Signature}</p>

• You want to use the following VBA code to send the email with the signature:

Sub Send_Email_With_Signature_And_Invoice ()
  Dim OutApp As Object
  Dim OutMail As Object
  Dim Signature As String
  Dim ws As Worksheet
  Dim rng As Range
  Dim i As Long
  
  Set OutApp = CreateObject ("Outlook.Application")
  Set ws = ThisWorkbook.Sheets ("Sheet1") 'Change the sheet name as needed
  Set rng = ws.Range ("A2:D4") 'Change the range as needed
  
  For i = 1 To rng.Rows.Count
    Set OutMail = OutApp.CreateItem (0)
    With OutMail
      .Display 'This will create the signature
      Signature = .HTMLBody 'This will save the signature
      .To = rng.Cells (i, 2).Value 'This will get the email address from column B
      .Subject = "Invoice " & rng.Cells (i, 3).Value 'This will get the invoice number from column C
      .Attachments.Add "C:\Invoices\" & rng.Cells (i, 3).Value & ".pdf" 'This will attach the invoice file from the folder
      .HTMLBody = Replace (Replace ("<p>Dear {Customer Name},</p><p>Thank you for your business with us. Please find attached your invoice for the amount of ${Invoice Amount}.</p><p>Please make the payment within 30 days of the invoice date. If you have any questions or concerns, please do not hesitate to contact me.</p><p>{Signature}</p>", "{Customer Name}", rng.Cells (i, 1).Value), "{Invoice Amount}", rng.Cells (i, 4).Value) & Signature 'This will insert the email template and the signature
      .Send 'This will send the email
    End With
    Set OutMail = Nothing
  Next i
  
  Set OutApp = Nothing
End Sub

• The result of the scenario is that you will send three emails to the customers with their invoices attached and your signature included. For example, the email to Alice Smith will look like this:

<p>Dear Alice Smith,</p>
<p>Thank you for your business with us. Please find attached your invoice for the amount of $100.</p>
<p>Please make the payment within 30 days of the invoice date. If you have any questions or concerns, please do not hesitate to contact me.</p>
<p>Best regards,</p>
<p><strong>John Doe</strong></p>
<p>Sales Manager</p>
<p>Phone: 123-456-7890</p>
<p>Email: john.doe@company.com</p>
<p><img src="logo.png" alt="Company Logo"></p>